Template email: approaching speakers

Subject: Speculative invitation: NHS Health and Care Expo 2027 panel session

Dear [XXX],

I hope you are well.

I am writing to invite you to understand if you would be available and willing to participate in a panel session that [your organisation] are proposing for NHS Health and Care Expo 2027 (formerly NHS ConfedExpo), which is taking place on 16-17 June 2027 in Manchester.

As part of the session submission process, we are currently identifying prospective panellists. While the session has not yet been confirmed and is subject to acceptance by the NHS Expo programme team, we would be delighted if you would consider taking part should the proposal be successful.

Our proposed session title is: [XXX]

We envisage your contribution focusing on [XXX].

To support our submission, it would be extremely helpful to know whether you are available for both dates of the conference and would be willing to participate if the session is approved. We would therefore be grateful if you could let us know by [date of your choosing – note the open call deadline is Friday 15 January 2027].

If you have any questions or would like to schedule a call to discuss this further, please do not hesitate to let us know.

Best wishes,

[XXX]